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Secretary of State
2014 Spring Edition
In This Issue

Annual Reports Due

Electronic Notary
Journals

Electronic Records
Management

Montana Tops the
Charts in Election
Performance

2014 Election
Information

Voting Accessibility

Candidates & Issues

Election Photo Contest

Linda McCulloch “Spring cleaning” is one of my favorite things to do. I open the windows, clear out the clutter, and make sure everything is in order before summer begins. In a statewide federal election year, spring cleaning also includes preparing for the upcoming Primary and General Elections – and that’s where election officials could use your help.

Now is the time for every voter to verify that their registration record on file with the county election office is accurate. By clearing out the clutter – or inaccurate information – you will help to ensure a more efficient election, as your record determines your polling place, mailing address, and more. Log on to My Voter Page to get started! Happy Voting!

Linda McCullochSkip to Election News

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Annual Reports Due April 15

It’s time to file your 2014 Annual Report. Montana law requires every Corporation and Limited Liability Company to file an Annual Report and pay the associated $15 filing fee by 5:00 p.m. (MST) on April 15 in order to continue to do business in Montana. If you need to file, you may do so online or by filling out and returning a paper form by the deadline. Postmarks are not accepted.
Electronic Notary Journals Electronic Notary Journals

Last week, I hosted the 2014 Montana Notary Conference. The two-day event joined Montana notaries with nationally recognized industry experts to advance the vital role of notaries in preventing the public from fraud and forgery. The big announcement was that I authorized the use of electronic notary journals in Montana. Electronic journals will not only further enhance the security of the notarization record, but also save notaries time and resources.

Learn More »
Electronic Records Management

The office will soon finish its participation in a legislative interim study regarding electronic records management (ERM). On April 11, the Education and Local Government Interim Committee will be receiving recommendations from the HJR 2 workgroup that studied the efficiencies and effectiveness of ERM for state and local government. It is with a resounding “yes” that agencies are in need of more collaboration, tools and resources to help manage and preserve today’s public records in digital formats. Public participation in the meeting is welcomed and encouraged.
Montana Tops the Charts in Election Performance

Montana continues to outscore the majority of states in overall election performance. A report released by The Pew Charitable Trusts applauds the strides we’ve made to enhance elections in Montana, and recommends the state further improve voters’ experience by implementing an online voter registration system. I have tried convincing lawmakers of the value of online voter registration for years, and will again bring my proposal before the legislature when it reconvenes in 2015.

Learn More »
2014 Election Information

Mark your calendars for the 2014 Federal Elections! First up, is the Primary Election on June 3. Voting in the Primary Election is important, as it can help advance the candidate of your choice to the November Election ballot.

In order to vote in Montana, you must be registered. Regular voter registration closes on May 5. If you don’t register by then, you will have to register in person at the county election office or at the location designed by your county Election Administrator during the late voter registration period. Late voter registration runs from May 6 through the close of polls (8:00 p.m.) on Election Day.
Voting Accessibility Voting Accessibility

  • You may vote by absentee ballot, or in person at the polls. Absentee ballots for the Primary Election will be mailed to voters on the Absentee List on May 5. To sign up, fill out and return an Absentee List Application or Application for Absentee Ballot.

  • Every polling place and county election office is equipped with an AutoMARK voting machine. The equipment is designed to assist voters with a visual or mobility impairment. More »

  • Absent military and overseas citizen electors can register to vote, request an absentee ballot, and vote their ballot electronically. The state’s Electronic Absentee System is for voters covered under the federal Uniformed and Overseas Citizen Absentee Voting Act (UOCAVA). More »

  • If you experience a sudden illness or emergency that falls between 5:00 p.m. on the Friday preceding the election and 8:00 p.m. on Election Day, you may contact your county election administrator to request that an absentee ballot be delivered to you. Contact List »
Candidates & Issues

Candidates identifying with a qualified political party in Montana had to file for office by March 10 in order to be eligible for the Primary Election.

Write-in candidates have until April 25 to file for the Primary Election. Independent, Minor Party and Indigent candidates have until May 27 to submit signed petitions to their county election administrator, with the declaration and filing fee due to the Secretary of State's Office by June 2. Access the 2014 Candidate List.

An individual or group may petition to enact a law, approve or reject an act of the legislature, or amend the state constitution through the initiative and referendum process. Our website includes information on submitting a proposal and a list of the 2014 proposed ballot issues for review.
Election Photo Contest

Send us your Primary Election photos! We are conducting a statewide photo contest for artwork to be featured on the cover of the 2014 Voter Information Pamphlet (VIP). The VIP is mailed to every household with at least one registered voter in Montana, and includes detailed information on each ballot issue that will appear on the General Election ballot.

To be eligible, your photo must not endorse or be affiliated with a specific candidate, ballot issue, or political party. Submissions must be digital high resolution photos, and must be emailed to Terri McCoy at tmccoy@mt.gov no later than 5:00 p.m. on June 6 to be considered.
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