Agencies of state government should refer to the General Records Retention Schedules to determine how long to keep specific public records and whether and when to dispose of them. If your agency also must meet federal retention requirements, the longer of the two timetables should apply.

If you are uncertain which schedule to refer to for a specific type of document, refer first to the General Records Retention Schedule Index.  

GS 7    Item 3       Records Service Request

While some records are kept on a calendar basis, most state government records are maintained by fiscal year (July 1 to June 30). So retention schedules should be determined based on the fiscal year in which a specific record was created. For example, a record created in FY 2006 that has a retention period of four years could be disposed of at the end of FY 2010, or June 30, 2010.

For those records that an agency is filing on a calendar-year basis, the retention period must be extended six months.